Every guide, on one page
200 guides in 14 topics. Each topic's page has a short description of every guide in it.
Bot-free meeting notes
- Bot-free meeting notes: how they work and when you need them
- How meeting bots work: what actually joins your call
- Local-first meeting notes: what it means and why it matters
- Notetaker bots in client calls: the etiquette problem
- Recording an in-person meeting with a MacBook
- Taking notes in confidential meetings
- Taking notes on phone calls from a Mac
- What a meeting recording indicator should show, and why it matters
- Why a meeting recorder should keep you and them on separate tracks
- Why companies block AI meeting bots, and what people use instead
Recording meetings on a Mac
- How to record a Zoom meeting on a Mac
- Exporting meeting notes as Markdown, transcripts as text
- How to record a Dialpad meeting on a Mac
- How to record a Discord call on a Mac
- How to record a FaceTime call on a Mac
- How to record a Google Meet call on a Mac
- How to record a GoTo Meeting on a Mac
- How to record a Jitsi Meet call on a Mac
- How to record a Microsoft Teams meeting on a Mac
- How to record a RingCentral meeting on a Mac
- How to record a Webex meeting on a Mac
- How to record a WhatsApp call on a Mac
- How to record a Whereby meeting on a Mac
- How to record a Zoom Phone call on a Mac
- How to record and transcribe a Slack huddle
- How to record your Mac's system audio without extra drivers
- How to record your microphone and your Mac's audio at the same time
- Recording a call with AirPods or a Bluetooth headset
- Recording a meeting that runs in the browser
- Recording a Signal call on a Mac: ask first, then record
- Recording a webinar or all-hands you're only listening to
- Recording a Zoom call when you're not the host: what's allowed
- Recording client calls on a Mac: a checklist
- Recording meetings from your calendar, without recording everything
- Why some audio apps ask for Screen Recording permission
Privacy, consent and compliance
- Is it legal to record a meeting?
- AI notetakers and attorney–client privilege
- AI notetakers and HIPAA: what to ask before using one
- Can my employer record meetings? The employee's side
- How to ask for consent to record a meeting (with scripts)
- Labelling AI-written meeting notes: the EU AI Act's transparency rules
- One-party and two-party consent: the US states, explained
- Recording calls and meetings in France: the law in plain terms
- Recording calls and meetings in Ireland: the law explained
- Recording calls and meetings in Italy: the law explained
- Recording calls and meetings in Spain: the law explained
- Recording calls and meetings in the UK: the law in plain terms
- Recording calls in Brazil: what the law says
- Recording calls in California: the law requires everyone's consent
- Recording calls in Florida: the law requires everyone's consent
- Recording calls in Germany: why everyone must agree
- Recording calls in Illinois: the eavesdropping law, and voiceprints under BIPA
- Recording calls in India: what the law says
- Recording calls in Japan: what the law says
- Recording calls in Mexico: what the law says
- Recording calls in New York: what the law allows
- Recording calls in Singapore: what the law says
- Recording calls in Texas: what the law allows
- Recording calls in the Netherlands: the law explained
- Recording conversations in Canada: what the law allows
- Recording meetings in Australia: state by state
- Recording meetings under GDPR: what to settle before you press record
- Recording therapy sessions: privacy questions to answer first
- Where does your meeting audio go? Questions for any notetaker
- Writing a meeting recording policy for your team
Transcription and on-device AI
- On-device transcription: how it works and what it's good for
- Apple's SpeechAnalyzer: speech recognition in macOS 26
- Can you trust an AI meeting summary?
- Finding a moment in a meeting recording
- Getting better meeting transcripts: microphones, rooms and habits
- How to transcribe a meeting offline on a Mac
- Live transcription vs transcribing after the meeting
- Naming the speakers in a meeting transcript
- Recognising voices across meetings: the privacy questions
- Speaker diarization: how transcripts work out who spoke
- Which languages can a Mac transcribe on the device?
- Why meeting transcripts get names and numbers wrong
- Why Notey re-transcribes a meeting after it ends
- Word error rate, explained for people choosing a transcription tool
Meeting notes in practice
- A meeting notes template that people actually read
- 1:1 meeting notes: a template for managers and reports
- Board meeting minutes: what they must record
- Building a searchable archive of your meetings
- Client meeting notes: a template for consultants and agencies
- How to take meeting notes when you're also in the meeting
- How to write a follow-up email after a meeting (with templates)
- Interview notes: a template for fair hiring decisions
- Keeping a decision log from your meetings
- Meeting minutes vs meeting notes: what's the difference?
- Retrospective meeting notes: a template that leads to changes
- Sales call notes: a discovery call template
- Standup meeting notes: what to write down and what to skip
- The questions to ask after a meeting
- User research interview notes: capturing what people actually said
- Writing meeting action items that get done
Comparisons and alternatives
- The best AI notetakers for Mac, sorted by how they hear your meeting
- A Bluedot alternative: Bluedot and Notey compared
- A Fathom alternative for people who can't use a meeting bot
- A Fireflies.ai alternative without a bot in the call
- A Krisp alternative for meeting notes: Krisp and Notey compared
- A MeetGeek alternative: MeetGeek and Notey compared
- A Read AI alternative without a bot: Read AI and Notey compared
- A Rev alternative for meetings: Rev and Notey compared
- A Supernormal alternative: Supernormal and Notey compared
- A Tactiq alternative for calls outside the browser: Tactiq and Notey compared
- A tl;dv alternative without a recording bot
- Alternatives to Copilot meeting notes in Microsoft Teams
- Alternatives to Gemini's "Take notes for me" in Google Meet
- Alternatives to Notion AI meeting notes, and when to stay
- An Avoma alternative for one person: Avoma and Notey compared
- An Otter.ai alternative that keeps audio on your Mac
- Apple Notes audio recording vs a meeting notetaker
- Free meeting transcription on a Mac: the options
- Gong vs a personal notetaker: two different jobs
- jamie and Notey: two bot-free notetakers, compared
- MacWhisper for meeting transcription, compared with a meeting notetaker
- Notey vs Granola: two bot-free notetakers, compared
- Quill Meetings and Notey: two on-device notetakers, compared
- Superwhisper for meetings: a dictation app's Meeting Mode vs a notetaker
- Zoom AI Companion alternatives for meeting notes
Workflows by role and team
- AI meeting notes for consultants
- AI meeting notes for lawyers: what to check first
- AI notes for recruiters and hiring managers
- Getting meeting notes into Obsidian or Notion
- Keeping your meeting notes on two Macs
- Meeting notes for founders: investors, customers and hires
- Meeting notes for product managers
- Meeting notes for sales engineers and technical discovery
- Rolling out a meeting notetaker to a small team
- Sharing meeting notes with your team
Troubleshooting on macOS
- Mac microphone permission not working? What to check
- Allowing an app to record your Mac's audio
- Can you transcribe meetings on the device on an Intel Mac?
- Choosing the right microphone on a Mac for calls and recording
- How much disk space meeting recordings take on a Mac
- Meeting notes not syncing between Macs? What to check
- Meeting recording silent or transcript empty? How to fix it
- Speech recognition not working on a Mac? What to check
- The other side is on my track: fixing echo in call recordings
- Transcript shows too many speakers, or too few: how to fix it
- When your Mac switches audio devices in the middle of a call
- Why a meeting recording is marked incomplete
- Why your notetaker didn't notice a call starting
Meetings by type
- Types of meetings, and the notes each one needs
- An all-hands meeting agenda that leaves time for questions
- Church meeting minutes: a simple template
- Customer onboarding call: a checklist and notes template
- Design critique meetings: a structure and notes that help
- Discovery call questions that get useful answers
- How to record a doctor's appointment: ask first, then keep your own notes
- How to record a lecture on a Mac: permission first
- How to record a remote podcast interview on a Mac
- How to record an online class on a Mac
- Investor update template: writing one from your notes
- Performance review meeting notes, and whether to record
- Running a quarterly business review: agenda and notes
- Sprint planning meeting notes: what to write down
Fewer, better meetings
- How to have fewer meetings without losing track
- A meeting agenda template, and how to write one
- Async status updates that replace a status meeting
- Catching up on a meeting you missed
- How long should a meeting be?
- No-meeting days: how teams make them stick
- Talk-to-listen ratio: measuring how much you spoke
- What a meeting costs, and how to work it out
AI summaries and notes
- How AI meeting notes are made, step by step
- Asking questions about a meeting transcript
- Does your AI notetaker train on your meetings?
- Getting a summary automatically when a meeting ends
- How to label AI-written meeting notes you share
- Meeting transcript vs summary: when you need which
- Prompts for a meeting summary that stick to the transcript
- Sending AI meeting notes to clients: a checklist
Mac audio for calls
- Setting up your Mac's audio for video calls
- Bluetooth headsets on a Mac: why the microphone sounds worse
- Creating an aggregate or multi-output device on a Mac
- Mac microphone too quiet? How to fix it
- Mic modes on a Mac: Voice Isolation, Wide Spectrum and Standard
- Using a USB microphone for calls on a Mac
- Using AirPlay speakers during a call on a Mac
- Using an audio interface for video calls on a Mac
Accessibility and languages
- Live captions for meetings on a Mac: the options compared
- Meeting notes for people who are hard of hearing
- Meeting transcripts as a workplace accommodation or adjustment
- Note taking with dyslexia: listen in the meeting, read later
- Transcribing a meeting held in two languages
- Transcribing a meeting in French on a Mac
- Transcribing a meeting in German on a Mac
- Transcribing a meeting in Japanese on a Mac
- Transcribing a meeting in Mandarin or Cantonese on a Mac
- Transcribing a meeting in Spanish on a Mac
Sync, backup and your data
- A meeting recording retention policy: how long to keep each part
- A laptop and desktop workflow on a Mac for meetings
- Deleting meeting recordings, and what goes with them
- End-to-end encrypted meeting notes: what it should mean
- How to back up meeting recordings on a Mac
- How to recover meeting recordings from a lost Mac
- Lost your recovery key? What you can and cannot get back
- Subject access requests for meeting recordings
- The right to erasure and meeting recordings